After you are Registered
What to expect once your registration is complete:
The appointed Administrator for your organisation will receive both live and training credentials to access your portal account along with a welcome pack providing useful guidance on how to use the training site. Further guidance can also be found on this site in the Claimant Representative and Compensator sections of this website.
Please also take time to:
- Read the Welcome pack provided at registration
- Learn the responsibilities of a Portal Administrator
- Ensure that all your Claims Handlers are suitably trained in the use of the Portal and have an understanding of the MoJ Small Claims Process using the Portal training site which mirrors the functionality of the live site.
As Administrator it’s important for you to keep your Organisation Portal ID and Administrator User ID safe. Without this you cannot log in!
Do not share your Administrator User ID or Password. It is a breach of the Claims Portal User Agreement to share your log on details (credentials) with another User.
Top Tip: Be aware that accessing the Administrator section of the Portal does not give you access to the Claims Portal, as an Administrator it is your responsibility to create users with Claim Handler profiles so that they can manage the claims in the Portal.
Top Tip: The expiry date on your Administrator account is automatically set to expire two years after the date of inception. It is your responsibility to manage all expiry dates for your organisation and it's Users. If you let the account expire you will be locked out of the account.
Follow the steps below to access your Administrator account for both live and training accounts:
- From your registration email copy and re-type the Admin User ID into the User
- From the second email copy and re-type the password into the Password
- Change the Section drop down box from Claims Portal to Administration and press the Login button (see below).
If you do not select Administration from the drop down list as above, your access to the Portal will be denied.
You will be required to change your password when you login to the site for the first time.
Top Tip: Remember to add a second Administrator so that your organisations account can still be administered in your absence
How to create new/additional Users
To create a new/additional User log into the Administrator console as mentioned above, click on ‘User’, which is located as shown below and then 'New'. Add the Users details (Name, Email, Phone Number) in the relevant mandatory fields.
You will need to create each User a unique User ID, we suggest using the Users name for this. Next click 'Submit'. Next create a password for the User. Password guidelines are below.
Top Tip: Administrators are fully responsible for managing and maintaining all User accounts. This includes password resets, expiry dates and User details.
About User ID's and Passwords
Important details you need to know:
- The User ID is not case sensitive.
- Passwords are case sensitive and must be between 8 and 20 characters long.
- The password must contain at least one number and one letter.
- It is not possible to use the user id, name or surname as password.
- When you change the password, you cannot reuse your old one.
Disabling of User ID's and Passwords
Your User ID will become disabled if you haven’t used it for 90 days.
To prevent this happening you should set a reminder to log in every month, even if you have no changes to make.
Your User ID will also disable after five incorrect attempts to log in.
When your User ID becomes disabled you may enable your account by resetting your password online.
Top Tip: You can reset your own password. Alternately, another Administrator within your organisation may enable your account.